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The Windsor Town Council will convene for its next regular meeting on Tuesday, July 12, and address a variety of topics, including the draft memorandum of understanding (MOU) with Senior Services of Southeastern Virginia regarding senior programs at the Windsor Town Center.

In a memo to the mayor and council found within the July 12 meeting packet, Windsor Town Manager William Saunders provided background on the subject of these programs potentially being held at the center.

“This item was before the Windsor Town Council at their April 12, 2022, meeting, where the

Town Council requested that the Windsor Town Center Advisory Board (WTCAB) review the

proposal and MOU regarding rental rates and expenses of the Senior Services of Southeastern

Virginia (SSSEVA) programs in the town center and provide a recommendation,” he wrote. “Further, the WTCAB also met regarding revisions to the rental policy as it would apply to special considerations of events and user groups at the town center.”

Saunders has provided the council with a draft MOU that includes the revisions and references recommended by the WTCAB since April 12, and the council will consider the document Tuesday.

Among other subjects to be addressed during the meeting, capital projects will be a focus of the council as it is briefed on a planned expansion to the Windsor Library and also on the latest news pertaining to the Duke Street and Virginia Avenue water main replacement project.

Windsor Planning and Zoning Administrator James “Jay” Randolph will recommend that the council adopt a resolution to adopt the Updated 2022 Hampton Roads Hazard Mitigation Plan.

In another memo to the mayor and council found within the meeting packet, Randolph noted that in 2000, the U.S. Congress passed the Disaster Mitigation Act.

“This act requires that all state and local governments develop a hazard mitigation plan,” he stated. “Plans are required as a condition of future funding for mitigation projects under multiple Federal Emergency Management Agency (FEMA) pre- and post-disaster mitigation grant programs. The act also requires that the plan be updated every five years. Council last adopted this plan in April 2017.

“In the spirit of cooperation and efficiency, the region has partnered together to develop a regional hazard mitigation plan to comply with the federal requirements,” he continued. “The plan determines what hazards threaten the region and then identifies mitigation measures to address these hazards.”

He stated that there are two mitigation actions listed in the plan for the Town of Windsor.

In another memo, Randolph informed the mayor and council of a vacancy on the Board of Zoning Appeals (BZA) due to the recent passing of Frances D. Butler.

“Her willingness to have served in this capacity provided examples of her commitments to community and public service,” he stated.

He then noted that members of the BZA are recommended by Town Council to the circuit court, which makes the actual appointments.

“Therefore, council should begin the outreach process to identify a potential candidate for this position,” he stated.

Council will also be presented with a budget amendment and two appropriations.

Windsor Treasurer Cheryl McClanahan wrote in a memo that bonuses were paid out in fiscal year 2022 but were adjusted in the FY 23 budget from the American Rescue Plan Act expense.

One of the appropriations is relevant to 599 funding from the state, and the other is relevant to sponsorship funds from Duke Automobile for the town’s concert series and Fourth of July event.

The council is slated to go into closed session near the end of the meeting to discuss personnel and to receive legal advice regarding contract negotiations relevant to the Windsor Police Department.